VP Media Solutions, as a legal entity responsible for data processing, places a lot of importance on your privacy. Although most of the information contained on the site or available via the site is also available without personal data being provided, personal information may be required.
In this policy, personal information means data which relates to an individual and which identifies that individual, either directly or indirectly, such as your name or your contact information. If you have any questions regarding the processing of your personal information, please contact us using our email address GDPR@vpmediasolutions.com.
By providing your personal data on the site, you give VP Media Solutions express & specific authorization to process such data, in accordance with the provisions of the Belgian law of the 8th December 1992 on the protection of privacy with respect to the processing of personal data. Personal data are gathered and processed in order to provide the service required, to update the customers’ files & to inform you about new features of existing services/products from VP Media Solutions.
Collection, use, disclosure, choice
Email information service: VPMS offers an email information service to site visitors, in which we send subscribers email updates about services and products. If you decide to subscribe, we will collect basic contact information about you, such as your name and email address.
Expressing an interest VPMS product or service: Our Site enables you to comment or request information for a product, a service or even a job opportunity. In such case you will be registered in our potential tool for a 48-month period if no business or no contracts are performed. If you become a normal client only basic business information will be retained.
Thought business process: VPMS occasionally requires registration in exchange for our support services or product documentation: studies, reports, booklets, etc. Your personal information may be requested in registration forms and the type of information collected from you will vary. VPMS reserves the right to distribute certain materials only to those who supply the requested information.
Event registration: VPMS facilitates event registration via its site or, at times, via third party web sites. Personal information may be collected via event registration forms and the type of information collected will vary. VPMS may share registrant information with third parties in association with the event. Examples of “third parties” include hotels, sponsors, event organizers, speakers, etc. Please check the details provided at individual events to understand fully how your information will be used and retained.
Your personal data will only be disclosed for the same purpose to other VP Media Solutions group companies and, where applicable, to third parties. Upon simple request to the site administrator, you may receive a list containing the contact details of other VP Media Solutions group companies and third parties to whom your personal data have been communicated. If you register on Our Site, your personal information will be stored in our customer contact base (outlook). Data of registrants who have been out of active use for 48 months will be deleted from our system. If you have opted out for receiving information, your contact details will remain on our opt-out list to prevent that you receive any further publications from us.
Transfer of personal information
VPMS has a comprehensive global privacy compliance program from the European Institutions and commits to respect its content
VPMS works to protect the confidentiality and security of information it obtains in the course of its business. Access to such information is limited and policies and procedures are in place, designed to safeguard the information from loss, misuse and improper disclosure.
VPMS may only disclose your personal information outside of VPMS: 1/ Where the disclosure is necessary to fulfill your request and involves a third party organization with which VPMS has relationship; 2 / When explicitly requested by you; 3/ When required by a Belgian Court order or any legal or regulatory requirement validated in Belgium; 4/ Where the disclosure is reasonably related to the sale or other disposition of all or part of our business. VPMS may use external service providers to assist with, for example, information technology and other administrative support services to operate our site.
Controlling your personal information
VPMS does not collect or compile personal information obtained through our website in order to redistribute or sale it to third parties for marketing purposes or host mailings on behalf of third parties. You are legally entitled to request details of the personal information we are holding about you. VPMS provides you the ability to keep your personal information accurate and up-to-date. If at any time you would like VPMS to rectify, erase or restrict the processing of your personal information, or you would like to obtain confirmation whether or not your personal information is processed by VPMS, access your personal information, exercise your right to data portability or withdraw your consent to processing, please send an email to GDPR@vpmediasolutions.com
Our site contains links to other sites that are not governed by this privacy statement. Visitors to Our Site may be re-directed to third-party sites for more information. VPMS makes no representations or warranties regarding how your information is stored or used on third-party servers. We recommend that you review the privacy statement of each third-party site linked from Our Site to determine their use of your personal information.
Cookies and webtools
A cookie is a file (with an arbitrary combination of letters and figures) that the server sends to your browser and is stored on your computer. A cookie will facilitate your visit browsing our Site because you do not have to “introduce” yourself each time (e.a. because your choice of language or your identification data are stored). Cookies are only used for the execution or facilitation of the execution of a requested service. Most cookies only work for the duration of a single session or visit. None of them contain information that would contact you by phone, email or “snail mail”. You have the option of configuring your browser in such a way that it warns you whenever cookies are installed or refuses to install. However, if you refuse the installation of cookies, VP Media Solutions cannot ensure the full accuracy of communications and the delivery of certain services.
These cookies collect information relating to the origin of your visit, where you were exposed to VPMS advertising, what advertising feature you saw, whether you arrived directly or indirectly to Our Site, the device you used to visit Our Site and which downloads you performed. This information is collected on an anonymous basis via third party suppliers. In addition, we also utilize cookies on certain pages of Our Site to communicate with third party data suppliers in order to extrapolate your digital behavior. This help us to understand and target more relevant advertising in the future. The information we receive is all aggregate and anonymous, but will include statistics.
VPMS occasionally advertises on third party web sites. As part of our effort to track the success of our advertising campaigns, we may at times use a mailing technology such as mail Chimp which distribute our email, count opening and views. We do not use this technology to access your personal information and it is only used to compile aggregated statistics. By navigating on Our Site, you agree that we can place cookie and web tools on your computer or device.
Social Media Platforms
You may wish to participate in the various blogs, forums, wikis and other social media platforms hosted by VPMS (“Social Media Platforms”) which we make available to you. The main aim of these Social Media Platforms is to facilitate and allow you to share content. However, VPMS cannot be held responsible if you share personal information on Social Media Platforms that is subsequently used, misused or otherwise appropriated by another user. VPMS may also provide links to other social media platforms maintained on separate servers by individuals or organizations over which VPMS has no control. VPMS makes no representations or warranties regarding the accuracy or any other aspect of the information located on such servers.
A link to a third party’s website should not be construed as an endorsement by either VPMS or that third party of the other or its products and services. VPMS makes no representations or warranties regarding how user data is stored or used on third-party servers. We recommend reviewing the privacy statement of each third-party site linked from Our Site to determine their use of your personal information.
VPMS gives you choices regarding the collection and usage of your personal information. If you have registered for any VPMS related updates through vpmediasolutions.com, and do not wish to receive future e-mails, please visit our unsubscribe page within the application you registered.
Complaints & contact
If you are concerned about an alleged breach of privacy law or any other regulation by VPMS, you can contact your usual local VPMS representative or VPMS’s Global Privacy Officer at GDPR@vpmediasolutions.com.